Welcome to the
Welsh Pony & Cob Association
ARTICLE I - NAME
Section 1. The name of this organization shall be the WELSH PONY AND COB ASSOCIATION OF CALIFORNIA, INC. and it will maintain a permanent post office address in Sacramento with all mail being forwarded to the current secretary.
ARTICLE II - PURPOSE
Section I. The purpose of this Association is to promote the breeding and use of the Registered Welsh Pony or Cob, while striving to maintain the purity of the breed and to further its welfare in every way.
ARTICLE III - MEMBERSHIP
Section I. QUALIFICATIONS FOR MEMBERSHIP - Any person, family, firm or corporation who is a bonafide resident of California or Nevada and who is the owner or lessee or record of a Registered Welsh Pony or Cob is eligible for Regular, Family, or Junior Memberships. Others may be eligible for Associate, Honorary, or Special Memberships as defined by these by-laws.
Section 2. CLASSIFICATION OF MEMBERSHIP - There shall be two classes of membership; voting and non-voting. Voting shall include Regular, Family and Honorary Memberships. Non-voting shall include Associate, Junior and Special Memberships.
Section 3. REGULAR MEMBERSHIP - Regular Members are those persons of the age of 18 years or older who are elected to membership. They shall each have one vote. Business or Corporation Memberships shall be considered Regular Memberships.
Section 4. FAMILY MEMBERSHIP - Family members are the parent or parents and all the children under the age of 18 years living in the same household with such parent or parents, who are elected to membership. A family membership shall be entitled to one vote per parent. Children under 18 years of age shall be Junior Members.
Section 5. ASSOCIATE MEMBERSHIP - Open to all owners of Welsh Ponies or Cobs residing outside the areas specified in Article III, Section I, and to any person interested in furthering the purpose of the Association. An Associate Member shall have all rights, privileges and responsibilities of Regular Members, except the right to vote and hold office.
Section 6. JUNIOR MEMBERSHIP - Junior Members are those persons under the age of 18 who are elected to membership. They shall have a voice, but no vote.
Section 7. HONORARY MEMBERSHIP - Honorary members are those members who have established themselves as eminent in horsemanship or activities relating to horsemanship, and who are elected honorary members by the majority vote of all members present at an Annual Meeting. They shall have the vote, but shall not be liable for the payment of dues, or eligible to hold office.
Section 8. SPECIAL MEMBERSHIP - Special members are those persons elected as special members by the Board of Directors or a committee empowered by the Board of Directors to make this designation. Special members have no vote and may be elected for a specific term.
Section 9. APPLICATION FOR MEMBERSHIP - Application shall be made in writing and submitted to the Secretary, who in turn will forward to the Chairman of the Membership Committee. The application shall state the name and place of residence of the applicant, and be favorably endorsed by two members in good standing. The Membership Committee shall secure such information relative to the moral character, intention and purpose of the applicant and report their findings to the next meeting of the Board of Directors for their approval or rejection, by a majority vote of the total Board. Each application shall be accompanied by the required fee or dues.
Section 10. TERMINATION OF MEMBERSHIP
B. NON-PAYMENT OF DUES - The membership of any member shall be terminated without prejudice if dues, assessments, or other charges are in default after January 1 of any calendar year.
C. EXPULSION OR SUSPENSION - Should it occur at any time that any member of the Association shall be charged with willful misrepresentation in regard to any animal bred or owned by him or her; or with any other act prejudicial in the purpose of the Association or to the Welsh Pony Society of America, Inc., the Board of Directors shall investigate the charges, and by two-thirds (2/3) vote, determine whether cause may exist for suspension or expulsion of a member. If so determined, the Board shall cause a hearing to be held to determine the question of suspension or expulsion. The Secretary shall give written notice to all voting members as to the time and place of such a hearing, and the purpose thereof, not less than fourteen (14) days prior thereto. At the conclusion of said hearing it shall require the affirmative vote of two-thirds (2/3) of the voting members present to effect expulsion or suspension as the case may be.
Section 11. REINSTATEMENT OF MEMBERSHIP
B. EXPULSION - A person whose membership has been revoked may request reinstatement provided such request is accompanied by a petition signed by forty percent (40%) of the voting membership. This request shall be placed on the agenda of the next annual meeting. Notice of this agenda item shall be sent to all members in writing no less than fourteen (14) days prior to said meeting. A two-thirds (2/3) vote of the members present is required for reinstatement.
Section 12. TRANSFER OF MEMBERSHIP - Memberships are not transferable or assign able.
ARTICLE IV - MONIES
Section 1. USAGE OF FUNDS - All monies received shall constitute a fund to defray the expenses of the transaction of the business of this Association under the direction of the Board of Directors.
Section 2. DUES - Each member, other than Honorary Members, shall pay such annual dues or fees as may be set by the Board of Directors.
Section 3. ASSESSMENTS - Special assessments may be levied by two-thirds (2/3) vote of the Board of Directors; provided however, that any assessment based on the number of ponies owned cannot exceed $2.00 per head to a maximum of $20.00.
Section 4. DISSOLUTION - In the event of dissolution of the Association, all assets remaining after payment of all obligations, including those of the dissolution, shall be distributed to a recognized charity.
ARTICLE V - MEETINGS
Section 1. ANNUAL MEETINGS - The annual meeting shall be held between the first day of January and the 15th day of February of each year for the purposes of the election of officers, presentation of awards, and to conduct such special business deemed necessary by the Board of Directors. Notice of this meeting, together with an agenda of all known special business, shall be sent to all members in writing a least thirty (30) days in advance. Those voting members present shall constitute a quorum if they number twenty-five percent (25%) of the eligible voters.
Section 2. SPECIAL MEETINGS - Special meetings of the members may be called by the President or by a majority of the Board of Directors upon two weeks written notice, stating the place, day, and hour of such meeting, and the business to be transacted. Twenty-five percent (25%) of the eligible voters shall constitute a quorum. Upon written request of forty percent (40%) of the members to the President, it shall be the duty of the President to call a special meeting, stating on such on the notice. A quorum of such a meeting shall constitute fifty percent (50%) of the membership eligible to vote.
ARTICLE VI - OFFICERS
Section 1. OFFICERS - The officers of this Association shall be a President, Vice President, Secretary, and Treasurer, and five (5) Directors-at-Large, elected from and by the voting membership of the Association. The President and Vice President must have been voting members for a minimum of two years prior to their election or appointment.
Section 2. DUTIES OF OFFICERS
B. VICE PRESIDENT - The Vice President shall be vested with all the powers and shall perform all duties of the President in his/her absence, and shall have such other powers and duties as may be assigned to him by the President or the Board of Directors.
C. SECRETARY - The Secretary shall give or cause to be given all required notices of meetings to the members or Directors, shall keep accurate records of the business transacted at such meetings in a book to be kept for this purpose, shall keep the membership ledger, and shall perform such other duties as may be assigned by the Board of Directors, serving as its Secretary.
D. TREASURER - The Treasurer shall keep full and accurate accounts of the receipts and disbursements in books belonging to the Association, shall deposit all monies in the name of and to the credit of, the Association, shall disburse such funds as may be ordered by the Board upon receipt of duly signed warrants or presentation of bills. He/She shall render an account of all transactions as Treasurer when requested by the membership or the Board of Directors at any meeting of the general membership or Board. The financial records of the Association shall be audited before the Annual Meeting and results reported at this meeting. The cost of this audit shall be paid out of the funds of the Association.
Section 3. NOMINATIONS - A Nominating Committee shall be appointed at the August meeting of the Board of Directors. This Committee shall be made up of three voting members; one appointed by the President and two by the remainder of the Board. The Committee shall nominate a candidate or candidates for each office, and shall report to the Board of Directors at the September Board Meeting. The Secretary shall mail the slate of candidates to all voting members no later than September 15. Additional nominations may be made by mail provided that such nominations shall be accompanied by the signatures of five (5) voting members and a declaration signed by the nominee stating that he or she is willing to serve if elected. Mail nominations must be received at the Association address not later than 5:30 p.m. on October 1 to be considered.
Section 4. VOTING - The Secretary of the Association shall prepare the ballots, in a form to be described by the Board, including the nominations of the nominating Committee and the nominations from the membership, and shall mail said ballots to the voting members no less than thirty (30) days prior to the Annual Meeting. The completed ballots are to be mailed to the Association's address, and must be received no later than 5:30 p.m. on the day prior to the Annual Meeting to be counted. The ballots will be counted at the Annual Meeting by three (3) tellers appointed by the President, and the results announced at the Annual Meeting. In the case of a tie vote, the winner will be determined by the toss of a coin.
Section 5. TERMS OF OFFICE
A. The President, Vice President, Secretary, and Treasurer shall be elected to serve for one year, or until their successors are elected, and their term of office shall begin at the close of the Annual Meeting at which they are elected.
B. The Directors-at-Large shall be elected to serve for three year terms, divided in such a manner that two are elected the first year, two the second year, and one the third year, thence in this rotation. Their terms of office shall begin at the close of the Annual Meeting at which they are elected.
C. No member may hold more than one office at a time, and only
one member of an immediate family can serve as an officer at one time.
Section 6. VACANCIES
A. OFFICERS - If a vacancy occurs in the offices of Vice President, Secretary or Treasurer, the President shall appoint a voting member to serve the remainder of the term. If a vacancy occurs in the office of President, the Vice President automatically becomes President for the remainder of the term, and the vacancy then occurs in the office of the Vice President.
B. DIRECTORS-AT-LARGE - If a vacancy occurs in the office of the Director-at-Large, the vacancy shall be filled by a majority vote of the remaining Board of Directors, or by the sole remaining Director.
Section 7. REMOVAL OF OFFICERS - Officers may be removed from office at a Special Meeting by the affirmative vote of two-thirds (2/3) of the total voting members. The Board of Directors may declare an office vacant if the office holder fails to attend three (3) consecutive Board Members.
ARTICLE VII - BOARD OF DIRECTORS
Section 1. MEMBERS - The officers of the Association, including Directors-at-Large, shall constitute the Board of Directors.
Section 2. POWERS - Subject to the limitations of the Articles of Incorporation, these by-laws, and of the General Non-Profit Corporation Law of California, all corporate powers shall be exercised by or under the authority of, and the business affairs of the Association shall be controlled by the Board of Directors.
Section 3. MEETINGS - The President shall call meetings of the Board of Directors on a regular basis or at any time deemed necessary. A majority of the Directors shall constitute a quorum. The President shall call a special meeting of the Bard within seven (7) days of the request of a majority of the Directors. If the President is unable or unwilling to call a special meeting, a majority of the Directors may call such a meeting, providing that notice is delivered to each director at least twenty-four (24) hours prior to the time of the holding of the meeting. A majority of the Directors shall constitute a quorum at a special meeting.
Section 4. NOTICE OF MEETING - Notice of regular Board meeting shall be published in the Welsh Pony and Cob Bulletin whenever possible. All Association members are encouraged to attend Board meetings, and shall have a voice, but no vote.
ARTICLE VIII - COMMITTEES
Section 1. The President, with the approval of the Board of Directors, shall appoint such committees as may be deemed desirable and shall define their duties.
ARTICLE IX - MISCELLANEOUS
Section 1. EXECUTION OF DOCUMENTS- The Board of Directors may authorize any officer or agent to enter into any contract or execute any instrument in the name of and on behalf of the Association, and this authority may be general or defined to specific instances; and unless so authorized by the Board of Directors, no officer, agent, or any other person shall have the power or authority to bind the Association by any contract or engagement or to pledge its credit or to render it liable for any purpose or any amount.
Section 2. INSPECTION OF BY-LAWS - The Association shall keep in its principal office the original or a copy of these by-laws, as amended or otherwise altered to date, certified by the Secretary which shall be open to inspection by the members at all reasonable times during office hours.
Section 3. RULES OF ORDER - The rules contained in Robert's Rules of Order, revised, shall govern all members' meeting and Board meetings of the Association, except in instances of conflict between Robert's Rules of Order and the Articles of Incorporation or by-laws of the Association or provisions of law.
ARTICLE X - AMENDMENT OF BY-LAWS
Section 1. These by-laws may be amended at any regularly called meeting of the members of the Association, provided fifteen (15) days notice shall have been given to each member of the proposed amendment or amendments to be acted upon at such meetings; or by a mail ballot which shall state the form of proposal. No amendments or repeals thereof shall be accepted except upon the affirmative vote of two-thirds (2/3) of the ballots cast.
Approved at Annual Meeting held February 15, 2003.
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